Privacy & Cookies Policy
TENNER Limited is committed to maintaining robust privacy protections for its users. Our Privacy and Cookies Policy is designed to help you understand how we collect, use and safeguard the information you provide to us and to assist you in making informed decisions when using our Services.
The terms “we,” “us,” and “our” refer to TENNER Limited.
“You” refers to you, as a user of our Site or our Services.
By accessing our Site or our Services, you accept the following Privacy and Cookies Policy and Terms of Service, and you consent to our collection, storage, use and disclosure of your Personal Information as described in this Privacy and Cookies Policy.
- We are committed to safeguarding the privacy of our Site visitors and Service users; in this policy we explain how we will handle your personal data.
II. How we use your personal data
- In this Section 2 we have set out:
- The general categories of personal data that we may process;
- In the case of personal data that we did not obtain directly from you, the source and specific categories of that data;
- The purposes for which we may process personal data; and
- The legal bases of the processing.
- We may process data about your use of our Site and Services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. This usage data may be processed for the purposes of analysing the use of the Site and Services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our Site and Services.
- We may process your information included in your personal profile on our Site and/or Services (“profile data”). The source of the profile data is you or the third-party provider you decided to connect with, like Facebook, Twitter, LinkedIn, Google, etc. The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The profile data may be processed for the purposes of enabling and monitoring your use of our Site and Services. The legal basis for this processing is our legitimate interests, namely the fact that this information may be shared by one of the social media and/or messaging platforms you choose to connect our Site and/or Services with.
- We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
- We may process any of your personal data identified in the other provisions of this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
- In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- Please do not supply any other person’s personal data to us, unless we prompt you to do so.
III. Providing your personal data to others
- We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining and maintaining insurance coverage, managing risks, obtaining professional advice and managing legal disputes.
- In addition to the specific disclosures of personal data set out in this Section 3, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- The developers/owners of chatbots created through the Services which you communicate with will have access to the Personal Information you provide to them. For example, if you communicate with a chatbot which was created through the Services, the developer/owner of that chatbot may have access to your conversation history with the chatbot, your username, your avatar, and any other information you provide through the chatbot. In addition, the chatbot developer/owner may use a Salesforce or other-third party product integration to receive and process the data from your interaction with the chatbot.
- In certain situations, businesses or third-party websites we are affiliated with may sell or provide products or Services to you through or in connection with the Services (either alone or jointly with us). You can recognize when an affiliated business is associated with such a transaction or service, and we will share your Personal Information with that affiliated business only to the extent that it is related to such transaction or service. One such service may include the ability for you to automatically transmit Third-Party Account Information, such as your Facebook Messenger profile information, to your Services profile or to automatically transmit information in your Services profile to your third-party account. We have no control over the policies and practices of third-party websites or businesses as to privacy or anything else, so if you choose to take part in any transaction or service relating to an affiliated website or business, please review all such business’ or websites’ policies.
IV. International transfers of your personal data
- The hosting facilities for our website are situated in the United Kingdom.
- You acknowledge that personal data that you submit for publication through our Site or Services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
V. Retaining and deleting personal data
- This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
- Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
- In some cases, it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will keep the data not longer than reasonably and physically necessary.
- Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
VI. Security of personal data
- We will take appropriate technical and organisational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data.
- We will store all your personal data on secure servers, personal computers and mobile devices, and in secure manual record-keeping systems.
- The following personal data will be stored by us in encrypted form: your name, contact information and anything you store in the user part of the Services.
- All data that is sent from your web browser to our web server, or from our web server to your web browser, will be protected using encryption technology.
- You acknowledge that the transmission of unencrypted (or inadequately encrypted) data over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
- We reserve the right to change this policy and our Terms of Service at any time.
- You should check this page occasionally to ensure you are happy with any changes to this policy.
VIII. Your rights
- You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
- The payment of a fee (our regular hourly fees for Consulting Services); and
- The supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
- We may withhold personal information that you request to the extent permitted by law.
- You may instruct us at any time not to process your personal information for marketing purposes.
- In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
IX. Third-party websites
- Our Site and Services include hyperlinks to, and details of, third-party websites.
- We have no control over, and are not responsible for, the privacy policies and practices of third-parties.
X. Personal data of children
- Our Site and Services are not directed to anyone under the age of 13. The Site does not knowingly collect or solicit information from anyone under the age of 13.
- If we have reason to believe that we hold personal data of a person under that age in our databases, we will delete that personal data.
XI. Updating information
- Please let us know if the personal information that we hold about you needs to be corrected or updated.
XII. Acting as a data processor
- In respect of chat data (chat messages and media received from and send to Chatbots*, *hosted on our Services) and the chatbots that are built, maintained, operated and hosted on our Services, we do not act as a data controller; instead, we act as a data processor.
- Insofar as we act as a data processor rather than a data controller, this policy shall not apply. Our legal obligations as a data processor are instead set out in the contract between us and the relevant data controller.
XIII. About cookies
- A cookie or small text file is a file containing an anonymous unique identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
- Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
- Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
XIV. Cookies that we use
XV. Cookies used by our service providers
XVI. Managing cookies
- Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
- https://support.google.com/chrome/answer/95647?hl=en (Chrome);
- https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
- http://www.opera.com/help/tutorials/security/cookies/ (Opera);
- https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
- https://support.apple.com/kb/PH21411 (Safari); and
- https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
- Blocking all cookies will have a negative impact upon the usability of many websites.
- If you block cookies, you will not be able to use all the features on our Site or our Services.
XVII. Contact us
- If you have any questions regarding this Privacy and Cookies Policy or the practices of this Site, please contact us by sending an email to firstname.lastname@example.org.